Tag Archives: Warning Letter

Warning Letter to the Contractor for the Safety Norms

Sample letter to warn for not following safety norms during production, manufacturing, construction or any other site or project you have assigned. You can also warn the supplier for not following certain certifications.

Warning Letter To Contractor Against Violation Of Safety Norms

William Asbestos Co.,
United Kingdom,

Dear Contractor,

It is to inform you that it is a warning letter to you from the company’s side. The news has reached the company that you are not making the workers use the particular mask while working near asbestos. As Asbestos is a cancer causing product, we want to make sure that there is no harm to the workers at the end of the day to avoid litigation as well.

We want you to make sure that all the workers wear that particular mask while working near asbestos, otherwise the company will not be responsible for any claims or litigation whatsoever. Our manager will keep on reporting us about you. We hope that you take care next time.

Esso Construction Co.

Warning Letter to the Contractor for the Safety Norms


We have been informed that the work which is assigned to you have several violations as you know at the time of contract we have provided you with the requirements that must be fulfilled. But you are not properly following those rules.

So this is to make sure that if you will not follow all the rules for the safety of labor we will renew the contract with the other people who have better norms for the labor. As the government officials are concerned about the health and safety for the labor. So it’s a request that if the necessities are not fulfilled till tomorrow then we will seize your work


Warning Letter to the Contractor for the Safety Norms

The Contractor,
XYZ Firms.

Dear contractor,
It has been noticed by the firm that you or your laborers don’t care about your own safety and keep working in a very dangerous environment however, the firm thinks that this is unacceptable and that you should consider your and your workers safety first. The firm requires that you should follow the standard safety norms as best as you can. Safety norms include, all of your workers wearing a construction cap, Proper rope check before installing or using any heavy machines. Wear leather gloves when at work.

Please make sure that you and your workers follow these simple rules and ensure their safety as best as they can.

Thanking you,
Firm Manager,
XYZ Firms

Warning Letter to the Client for Non Payment

Sample Warning Letter to the Client for Payment of Invoices Submitted and contract will be cancelled in-case of non payment or overcharges will be imposed in case of late payment. Format of letter to clear previous payments.

Warning Letter for Non Payment of Dues/Loan

United American Bank
Washington D.C.
Mr. George Belly
West District

Dear Mr. George.

It is stated that the finance department has audited your account Number 98888833637262 and found that you have not cleared your debentures since the last six months. You have been sent notices 3 times to clear your debentures but you did not put an ear to these notices.

This is the final letter to you from the bank to make it clear that if you do not clear your account with in 15 days of receiving this letter, your account and all the contracts related to your account shall be terminated and further legal proceedings will also be start against you. Make sure that you clear all the loans within 15 days after receiving this letter.

No further notice will be sent to you in this regard.

Thank you for your concern. Please feel free to contact our bank from Monday to Friday on this number 98098776878.


Relationship Manager

Sample Warning Letter to the Client for Non Payment

Mr. Charles Smith, North east company, LA

Respected sir,

We would like to inform you that your company had ordered 25 chairs from our company, maintaining our commitment we have delivered your order a week ago but I would like to tell you that you have not given us the check on the committed date, sir these kinds of things are very unprofessional.

I believe that you are running a successful business and in order to maintain our dealership you will be careful next time in the matter of money. Expecting our check to be delivered within a week as we have to manage the business as well, looking forward for a quick response.


Nexus supply chains,

Letter to Client for Clearing Overdue Payments

Dear respected Sir,

With reference to our meeting in your good office on 21st September, 20XX this is to remind you about the currently pending bill invoices that has been submitted to your good office a month ago. Since no action has been taken in this regard from your side.

It is kindly requested that our company has been going through very hard time regarding the finance so we are in a need of every payment that is pending with your good company. Since we have not been able to pay the salaries of our staff from three months so they are quite fed up from this delay.

It is requested that a quick action may be taken in this regard so we can run our company with a good environment by paying out the salaries of our staff and the other stake holders as soon as possibly we can. So we leave the matter up to you from now on. It is anticipated that no further hard action would be required and you will pay the bills before any further notice and action from our side.

In case your company will not be able to pay our bills in time it is stated regretfully that we will be terminating the contract between two companies and further legal activities can be pulled on against your company. So it is best for us that we resolve this matter without any legal operations from both sides.

Looking forward to a quick action in this regard from your side and it will be highly appreciated.

Thanking you and assuring you our best professional services at times.

With best regards,

Project Manager,
Oil Industries Development Co.
Manchester, United Kingdom

Warning Letter to Bank Client for Non Payment of Loan

Mr. Maqbool Hussain,
Satayana Road,

Respected Client,

We hope that you are enjoying good health and best of your time. This letter is with reference to your personal loan account. You have taken the loan of $3000/- in March from our bank. The monthly installment of $100 was decided to pay as per the contract.

Unfortunately, we have not received the installments from the last 3 months even after several reminders through phone calls, SMS, e-mail and letters through courier.

This letter is being sent you as a Final Warning towards your installment payment. If you still unable to pay the debt, a legal action will be taken against you.

We hope to receive a positive response from your side & looking forward for a pleasant and long term relationships in future as well.


Muhammad Riaz
Manager Collection department

Warning Letter for Payment Due

4-Davis Road,

Dear Customer,

It is to inform you that it has been a couple of weeks since you showed up after buying my product Panther Tires on whole sale rate for selling them in to the market. You had promised to send me the payment as soon as the first batch of tires was sold, but now I see that you are not replying to any of my calls and messages which have made me write to you a letter of warning giving you the last chance to pay all the money within 15 days. If you are still unable to do so then I will have no objection filing a case against you. I expect to receive it within 15 days I have given you.

Yours Supplier,

Browne Wilkinson
Mall Road.

Warning Letter to Student by the Principal

Sample warning letter to student from principal, teacher or coordinator due to poor performance, misconduct, misbehavior, absenteeism, cheating etc.

Warning Letter to Student for Poor Performance

Dear Mr. Jimmy Ashton,

I can remember your history of academic results since your enrollment in the school. It was more than satisfactory. However, your recent academic reports are marred by poor grades in all subjects except English literature. Such an academic performance is neither satisfactory nor acceptable here. Your persistent lack of interest in your studies is not only harming your career but also wasting precious money of your parents along with ridiculing their hopes for your future.

I am warning you that you must not continue with such poor academic performance and lack of diligence in you studies. In other case, I am afraid you shall not be able to continue your further studies here. As you know that there is no compromise on the standards and quality of education in my school. Same applies on the performance of students.

I am looking forward to hearing good news regarding your academic reports.

Yours sincerely,

Warning Letter to Student for Poor Performance

The City School,
Sri Lanka,

Dear Student,

It is to inform you that you have failed all your Monthly Tests for the third month consecutively because of which this warning letter has been sent to you. It is the first and the last warning letter being sent to you, if you fail the next time, then your admission will be cancelled and you will have to apply for a readmission as per school policy.

We hope that you will take this letter seriously and work hard in the future in order to improve your grades.


School Administration

Warning to Student from School

Abdullah Mudassar,
Residential Area,
DHA, Lahore

Subject: Warning Letter

Dear Abdullah,

This is to send you a formal warning letter after your despicable behavior at school with the teachers and the custodian staff. You have caused damage to the school property and have shown extremely disappointing attitude towards your juniors. Such reckless behaviors are strictly prohibited within school premises and the school reserves all rights to cancel your admission at any time without any prior notice.

You are therefore, forewarn for any such future mischievousness. One more complaint against you and you’ll be dropped out of school. Kindly take this seriously and mend your ways before it’s too late.


Asadullah Khan

Warning Letter to Student by the Principal

Dear Student,

This letter is written to you as a warning letter and this is the extreme action to be taken by me as a Principal of the school. The issue is known to you, that is, your misbehavior  towards the teachers and especially your last misbehavior with Miss Molly. If you are seen doing that again your admission will be cancelled immediately and you will never be allowed for re-admission in our school.


Lon Fuller

Warning Letter to Students for Absenteeism

It is to inform you that your attendance in the whole semester till now is fewer than 50%. You have to get yourself an attendance of 95% in the rest of your curriculum. Otherwise according to the university rules and regulations you would not be allowed to sit and attend examinations.

Warning Letter to Teacher from Principal

Sample warning letter to teacher from school principal due to absents, performance and negligence. Warning letter to teacher from principal for misconduct or late coming regularly.

Warning Letter to Teacher from Principal for Poor Performance

Miss Jane Ann, Hope high school, LA

Respected madam,

With all respect I am writing this letter to you that after checking the monthly report of our staff we have come to know that you are doing your job carelessly. We have come to know that you take 2 or 3 hours leave per day, students are also scoring less in your subject, we respect your privacy and family issues but the school cannot afford a bad image. We are giving you a last chance to improve your performance as we are aware of your talent. We will check your next monthly report and will make the decision. We hope you will not give us a chance to warn you as its your last time.


The Management team, hope high school, LA

Warning Letter from Principal to Teacher

Dear Mr. Douglas Amok,

I have evaluated the monthly academic reports of all classes. The subjects taught by you have shown poor results. The consistent poor academic performance of majority of students in your subject shows that the fault lies on your side. They even don’t understand the very basic concepts of the subject. Their expression of ideas and illustration are not up to the mark.

You were supposed to take notice of this by means of their feedback. Unfortunately, lapse on your side has wasted much precious time of the students. Moreover, I have also checked your attendance record of the previous month which is also disappointed because you have been absent for a day in every week. How can a teacher advise his students to be punctual if he himself is not punctual in the class?

Mr. Douglas, your performance as a responsible teacher is not satisfactory at all. Please consider this writing as a warning. I hope you shall not repeat such a disappointed performance.


Mr. Forbes Robar,
The principal, the National Service institute

Warning for Teacher’s Misconduct

Ms. Shaheen Masood,
Teaching Assistant,
Department of Chemistry.
GCU, Lahore

Dear Ms. Shaheen,

This is to inform you that the disciplinary committee of GCU has anonymously received a formal complaint against you. We have been reported of your casual attitude in class, favoritism with the students and unprofessional behavior with other colleagues. The DC had secretively investigated this matter and from various sources gathered similar information. You are hereby being warned for your inappropriate conduct. We are hopeful that you’ll take this seriously and will not demean this noble profession. Failing to do so, may lead to termination of your employment.


Disciplinary Committee

Warning Letter to Teacher Due to Poor Performance

Dear Mr. Shahid Mehmood,

Good Morning! Hope you are fine. I have just received an email from controller examination department about the result of class 8. It is very disappointed to see that the result of your class was much bad. None of your student could reach even 70% marks. Half of the class is below average.

You have been advised several times earlier but there is no significant improvement seen in your performance. Therefore, I am giving you Warning this time. If you still unable to improve your performance, the school has right to terminate your services on performance basis without any notification.

The school hopes for your bright career here. I look forward for positive changes in your work.


Tariq Saeed

Warning Letter for Teachers from School

Respected Miss Murray,

It has been a high time to write you about this matter, but the school administration still wants to give you a chance. While being straight forward about it I would like to tell you that the school administration is very much disturbed about your behavior of being very irregular and absent for the respective classes you are assigned. It was your responsibility to finish the course near the end of the term but you were unable to do so because of your absences.

You can still avail this last chance by improving your attendance and making the children complete the syllabus in the coming term. Importantly, you should take this letter as a warning letter as if you are unable to show improvements you will be terminated immediately because we do not want to have a bad result for our school.


John Shaw,
Principal, The City School