Tag Archives: Material

Letter to Supplier to Stop Material Supply Due To the Work Completion

Sample Letter to Supplier to Stop Material Supply Due To the Work Completion on the construction project or site etc.

Letter Requesting Cancel the Supply of Material

Dear sir,

We are pleased to inform you about the completion of our ongoing infrastructure project that has been continued till 4 years. As we were getting our work done at a very swift pace and it was a fast track project so now it is near to its completion.

The purpose of this letter is to basically inform you that we will not be requiring any material from you due to the project completion. As you are well aware of that we made our order for material supply few months back. As we can see that the material lying at site will be sufficient until the completion of the project may be some of that material will be left and will be returned to you.

So we are requesting you to please cancel our pending order of material supply at the earliest. An early action in this regard may be taken from your side. It is requested that if some material left out at site after the project completion it may be returned at any good price according to you.

We will be very thankful to you for this cooperation and acceptance of left material.

Thanking you in anticipation.

Best regards,

Ayesha Khan

Letter to Supplier for Stopping material Supply

Mr. Riaz Ali Shah
Sami Constructions
New Delhi

Dear Mr. Riaz,

Good Afternoon! I am Rajiv Kumar from New Delhi. As you know that my new house is being constructed and all material is being supplied from your company.

I need to update you that the construction work of my house is almost going to end. For last stage, I still have sufficient & related material at my end.

Therefore, you are requested to stop the material supply on immediate basis as it is no longer required. I appreciate you for your timely availability of all stock related to stock.


Rajiv Kumar

Letter to Supplier to Stop Material Supply

The Supplier,
XYZ Agency.

It is stated that the material you were providing us with has been top quality and up to the mark, however you are requested to kindly stop sending any more supply as the construction work is complete and no more material is required. It was pleasant doing business with you and we hope you hire you as our supplier again in our upcoming projects.

Thank you for your services,
XYZ Group of contractors.

Letter to Client for Disposing Off the Excavated Material

Sample letter to supplier for disposing off the extra material at construction site because it is causing problem for ongoing work. Letter for cleaning of garbage/material from site after completion of project.

Letter for Cleaning Construction Site

Dear Sir,

With reference to the meeting held at your good office on 21, September, 20XX, this is to remind you that no action has been taken in this regard from your side. the excavated material is still lying at the site and causing huge problem to the pace of ongoing works.

The observations made by our representative at site are as follows:

  1. The Contractor you employed for the transportation and disposal of excavated material at site has not been delivering the expected outcome. He has not been able to achieve the progress desired by us.
  2. The employed Contractor is not working with sufficient resources including both man power and machinery for the disposal of excavated material from site. with the pace he is working its going to take months to clear off the site from the excavated material.
  3. The lying excavated material is covering the passages for transportation an causing serious problems to the other contractors working at site regarding the access of the site.
  4. It is advised that more Contractors to be employed and more machinery is required for the quick disposal of this excavated material from site so that the other contractors can have complete access of the site and can work with fast pace without any problems.

Therefore an early action in this regard may be taken from your side. If the further action not been taken in this regard and the excavated material stayed at site, the other contractor may ask for time extension for other works.

Project Manager,


Cleaning Request Letter Sample for Contractor

Letter to Client for Disposing Off the Excavated Material at Construction Site

M/s Amjad Builders,
Johar Town, Lahore

Subject: Disposing off The Excavated Material at Constructed Site

Dear Amjad Sahib,

It is regretted to inform you that the Excavated Material has yet not been removed from the site which is ready since last week. Please direct your labor to dispose the excavated material from the site as it is giving very bad impression to our customers who are willing to purchase or rent shops in our new commercial building.

An urgent action in this regard is requested please.


San-fast  Group of Companies

Letter for Disposing Off the Excavated Material

The Respective Client,

Respected Client,
I am writing this letter on behalf of the construction company asking you to kindly dispose of all the excavated material from the construction site as soon as possible. Excavated material might be reused and made usable again but for now, you are requested to remove it in order to make room for the fresh material lot coming in this week.

Thanking you,