Tag Archives: Letter

Undertaking Letter Format for Employee

Sample undertaking letter format and sample for company employees, workers, staff members etc. Undertaking Note for employees with salary and terms of job as a record keeping etc.

Undertaking Letter Format for Job

Subject:                               Undertaking

I hereby solemnly confirm that I have carefully studied the rules and regulations contained herein the appointment letter and I will abide by them throughout my service. I also hereby confirm that the information I have filled in this form is correct to the best of my knowledge. In case you require any further information I will be ready to furnish you with as soon as possible.

Signature & Thumb impression of the Employee 

Undertaking Letter by Employee

Mr. Rafay Mir,
Alma Mater School.
Shadman II, Lahore

Dear Sir,

This is to bring into your notice that I have taken the job of substitution teacher at Alma Mater School for one year i.e. from 1st September 20XX to 31st August 20XX. I agree that I shall be paid 700 Rupees for a day, 5000 Rupees for a week and 18,000 Rupees if I shall provide my teaching services for a month. I have completely understood all the terms and conditions of the job and my working hours will be from 8 am till 3 pm. I undertake that I can be terminated from job at any time without any prior notice.

Most Respectfully,

Danish Kakayzai.

Business Proposal Rejection Letter

Sample letter to contractor or vendor for rejection of business proposal sent against your advertisement or requested in a letter.

Business Proposal Denial Letter

Mr. Umar Shahzad,
Ideas Evolved.

Subject: Rejection of business proposal

Dear Mr. Umar,

It is to inform you that your business proposal has been rejected after careful consideration by a panel of experts at the Media Company. We are looking for something different and your business idea doesn’t meet our requirements. We wish you good luck and hope that you’ll come up with more innovative yet practical business plans in the future.

We thank you for investing your time with us and encourage you to look forward to more opportunities to work with us.  God prosper you.


Mr. Saleem Shah.
Managing Director

Rejection of Business Proposal Letter

The District Emergency Officer,
Punjab Emergency Service,

Dear Sir,

We regret to inform you that your proposal to start a business partnership with our company has not been approved by the board of directors. You may be provided with another opportunity at some other occasion.

It is pertinent to mention here that the company requires an altogether safety and security for smooth working whereas you have launched your organization recently and nobody gives assurance in this regard.

In the light of above circumstances, we feel remorse to acquaint you that your proposal for initiating business with our company cannot be made possible in current scenario and you are suggested to establish your name and gain trust in the market before offering your services or partnership.

Hoping you best of luck for next time.

With regards,

Adeel Ahmad

Business Proposal Rejection Email

M/s Guoco Pharmaceutical Limited,

Subject:  Business Proposal Rejection

Dear Sir,

It is regretted to inform you that Business Proposal given by you to start a Medical Store in Moon Market is hereby rejected since there is already much abundance of Medical Stores in the given area due to which a high level of competition is expected which may lead to failure of such business. Also the rates of medicines given by you too are high which will not suit us to take a start.

Once again we are sorry to reject your proposal. We remain looking forward to another business proposal from your end at your earliest. Hopefully you will give us a good proposal which may sooner be accepted.

Best Regards

Abdul Rehman

Business Proposal Rejection Letter

Pak Fans,

Respected Contractor,

It is to inform you that I have read all the terms and conditions of the contract you had for our company. The problem is that many of your terms and conditions are not favorable for our company and we may suffer a loss due to that. So, I have to inform you that the company does not agree with the contract and we thereby do not accept it.


Rudyard Kipling

Sample Letter to Parents About Missing Home Work

Sample letter to parents for consistently incomplete homework of their daughter, son, child. Letter from teacher to parent about incomplete homework by the child regularly in school, college or university.

Sample No Homework Letter to Parents

The Parents
Zain Ali, Class-4

Subject: Missing Homework

Dear Parents,

It is regretted to inform you that your son has not completed his homework almost in all subjects for the past three days. He is a regular student but even then his homework is missing. Please give attention to your son to complete his assignments and ensure its completion before he leaves for school.

The photocopies of the missing homework may be taken from his class fellows so that it is easier for your son to complete all the pending tasks.

Best Regards

Lahore Grammar School

Letter to Parents for Missing Homework

Dear Mr. and Mrs. Sheldon Moore,

As you know that homework is an essential part of studies for students so that they could develop interest in them. It is no secret that only those students accomplish great success in their studies who work hard devotedly and regularly.

Regrettably, your daughter is not taking her studies seriously as it is evident with her consistently incomplete homework in the class. Being her teacher, it has become a matter of great concern for me because I am afraid that such lack of interest and devotion in her studies will make her lagging behind other students in studies in the class.

Being her sincere teacher, it is my duty to inform you about her academic performance which is unfortunately not praiseworthy. I would like to advise you for paying keen attention to her homework. It will be more appropriate to check the remarks of teacher on her homework on daily basis. Your regular check on her homework will help her overcome the deficiencies in her studies due to consistently incomplete homework.

I look forward to you for paying keen attention to her homework performance.

Best Regards,


Sample Letter to Parents about Missing Home Work

Respected Parents,

It is to inform you that your child, Peter Grade, has been guilty of not doing his homework for a week consecutively. You can consider it as a warning letter for the child as we expect the children to do their homework so that they can progress more. We expect the homework for the previous week to be complete as soon as possible.


School Management,
The City School

Letter from Teacher to Parents for Asking Donations

Sample letter to parents from school to ask for the donations to utilise within the school on poor students or to donate to any charity organisation.

Letter from Teacher to Parents for Donations

Dear Parents,

We are writing to you on behalf of this institution.As you are well aware of the fact that a huge number of families are unable to bear the educational expenses of their children. It is our utmost responsibility to show a sense of empathy of such children. In this concern we request you for donation depending upon your own financial state. We hope for a positive response from your side. This kind deed will help you in this world and also in hereafter.


Letter to Parents Asking for Donations

Dear Mr. Martin Burg,

Being father of our two students, you are well aware of social welfare projects in our college. ‘Contribution to future’ is the new initiative under which intelligent students performing well academically but are financially deserving due to with underprivileged, very poor background, shall be awarded with full bright scholarship in our college so that they can materialize their dreams without any financial hurdles. An exclusive committee comprising heads of departments in the college has been constituted for meritorious and transparent selection of most deserving students.

The letter is intended to convey this noble message to you so that you could also contribute in the future of such needy students in our college. The college acknowledges your previous contributions in its all social welfare projects. Being an ardent advocate of free educational opportunities for the poor and the needy, we are hopeful that your financial contribution and moral support to our new initiative will go a long way to help the deserving students in achieving their educational aims.

We look forward to you for becoming a role model in such regards.

If you have any queries or suggestions for enhancing the scope of our new initiative, you may contact us any time at our official contact numbers.

Thank you for your time and contribution.

Best Regards,


Ask Donation from Parents of Students

Mr. Mubashir Haider
Valencia Town

Dear Mr. Mubashir,

Greetings! Hope you & your family are fine. Your son Ali is the student of class 2-B in our school, he has been here for last year. You have always participated & showed interest to all school matters which are informed to you. It is really appreciating.

As you know that we have recently faced a huge disaster in form of Earth quake. Thousands of families in northern areas have suffered from this disaster. Many of them died, some injured & a large number have lost their shelters. They don’t have enough supply of food.

Upon this, the school has built up a board, who is gathering donations from people in order to rehabilitate those victims. Through this letter, we request you to raise the donation as much as you want and desire to donate. It will be great virtue in fact. May God bless you for this virtue.


Hafeez Shahzad

Donation Letter to Parents

Respected Sir/ Madam,

Hope that you are in good health. I’m writing this to draw your attention to very important issue we are having in our society. As you know that every 5th child in our society doesn’t go to school because their parents can’t afford for education, so they don’t send their children to school.

Due to which 20% of our population is becoming uneducated and at young age children’s are getting victims of child labor. That is why our country is lacking with many others. We have many books, many teachers but still 20% of population stays uneducated. Our organization is having an event on this Saturday for the cause of good.

So it is my humble request to contribute in our donation. It will be for great cause.

Thank you so much for your time.


Construction Work Delay Letter Due To Non-Approval of Commercial Plaza

Sample letter to client for stoppage of construction work because site sealed by the authorities because of no approval. Work site is sealed by the Local Development Authority and letter to stop construction work.

Construction Site Sealed by the Authorities

Project Director,
Housing Scheme, Islamabad.

Dear Sir,

This is to inform your good self about the current matter regarding the delay in work at site due to Government authorities. It has been two months since we started the construction work at site for the establishment of commercial plaza at an area of 50,000 square feet. It is quite a big area to cover for us but we managed to deal with that very humbly and being carrying out the work at its best.

With reference to your last letter received dated 12, September, 20XX regarding the approval of construction at site by the concerned Govt. authorities. It is being stated that the all the plans relating to the site and work have been submitted to their office and we await their final approval but you at the other hand directed us to continue our work with the same manner as we are doing since the start of the works.

As advised and directed by you we carried on our work and did not stop it for a single day. While we were working all of a sudden the police came at our site with a few Govt. personnel’s who held our work and suspended it for the time until the approval of the plan you submitted to them. We are here to inform you about the delay and the imminent reason for the delay of the work.

It is not upon us from now on keeping the work in time. It is requested that you may get this building approved by the competent authority and inform us so that we can continue our suspended work at the earliest.

A quick response in this regard is requested so that it does not waste any more of our time.

Thanking you and assuring you our best services at any time.

Yours truly,

Project Manager
Core Construction Company

Contractor Letter of Authorization

Sample letter to authorization to contractor for approval and agreement of construction work. Sample authorization letter for contractor for further contracts and agreements with other companies or contractors on behalf of site owner.

Contractor Letter of Identification/Authorization

Breeze & Co.
The Contractor
Zeus Builders, London

Subject: Contractor Letter of Authorization

Dear Mr. Anil

It is a pleasure to inform you that the chief Executive of our company Mr. David has authorized you and your company Zeus Builders to start the work at the given sight.

The map has been uploaded to your website. The architecture has been finalized and the company is waiting for some representative from your side for further discussion on it.

As you were the lowest bidders so the company has decided to increase your profit to 1.5%.

You are directed to inspect the building sight within seven days after the date you receive this letter and inform us so that further negotiations can be done on both sides.

Thank you for your time. Please feel free to contact our HR department for any quires.


James Anderson
HR Executive

Authorization Letter to Contractor

Dear Sir,

With reference to the meeting held at your good office on 21, September, 20XX it is to have your attention towards the rates submitted by your company for the execution of construction work at the prescribed site. However it was discussed very briefly in the meeting that the execution rates will be up to the market prices so that the Contractor agrees to the terms and condition and does not bear any loss while carrying out the work.

As it is stated earlier that you submitted the execution rates quotation to us after that meeting. We have been reviewing those rates in comparison to the market rates that we will pay for the material and keeping in view the margin held by the supplier from a week.

After a detailed comparison and our projected cost during this work period regarding the construction work we have come to an accord with your submitted rates. It is more than agreed and happily approved.

We are pleased to notify you that we agrees to your provided rates of execution work and we are obliged and excited to work with you on this project. The rates of execution provided are authorized and approved and we can move forward to further necessary action from your side to start the work as soon as possible.

Looking forward to a quick agreement from your side and hoping that we can take over the work at the earliest in order to overcome any delay caused by the latency.

Thanking you and assuring you our best professional services at any time.


Core Construction Company

Letter to Teacher About Child Progress

Sample letter to teacher from parents about the child progress and lack of focus on studies. Parents writing letter to class teacher of their child about the educational progress of the student in school with extra curricular activities.

Request Letter to Teacher about Child Progress

The Section Head,
Army Public School & Colleges System,

Subject: Encourage child to participate in curricular activities

Dear Ma’am,

It is to humbly request you that my son Mahad Mir, student of class 3B has been a bright student previously but now his grades are deteriorating. He’s always into sports or dramatics. I appreciate that he’s doing really good in that but he should not lose focus from studies. Therefore, I request you to kindly encourage him towards participating in curricular activities like grand quizzes, lab experiments, learning via charts or models, using audio-visual teaching material or collecting related stories from the newspapers so that he must retain interest in curriculum.

I hope to see positive changes in my son.
Thanking you for your cooperation.


Mrs. Rabia Mir

Sample Letter to Teacher about Child’s Progress

The Principal,
Allied School, Shadman Campus,

Subject: Bad Effect on Progress Report Due to Unnecessary Burden

Dear Sir,

I have the opportunity to inform that the unnecessary Burden put on the children in your School is badly affecting the Progress Report of my children. Every week there are many tests and even three to four tests of different subjects which are hard to prepare by the young children and ultimately giving a bad effect on children’s progress report. Because preparation so many subjects in a day is mixed up in their minds and even creating confusion. Children feel too much scared and hardly manage it.

You are requested to please reduce the Burden on children

Thanking you,

Yours Truly,

Naveed Younus

Letter to Teacher about Child Progress

The City School,

Respected Teacher,

With due respect, we are writing this letter to you. Our daughter, Kimberly Grade 5, is your student in The City School. We were very concerned about her progress in the class and we wanted to inquire about that. We want our daughter to do well in the exams. Please provide us with the progress she has made so far in the class. We shall be very thankful to you.

Yours Respectfully,

Kimberly’s Parents

Letter to Teacher about Progress

Miss Robina,
Urdu Teacher, Allied School,

Subject: Good Progress of My Son

Dear Madam,

We are very pleased to inform you that my son Zain who is studying in class 4 Yellow in your school is now feeling very comfortable with Urdu subject. He was very weak in Urdu but you have really made great efforts to make him expert in this subject. He has shown good progress in Urdu in his last examination. Your great efforts are really highly appreciated. And we look forward the same struggle from you in her future classes as well. Your kind behavior is also appreciated.

Thanks again.
Best Regards

Zain Class-4 Yellow

Letter to Parents for School Transportation

Letter to parents to inform them about newly launched school transportation facility for students. Sample letter to parents for use of school transportation for pick and drop of their child.

Letter to Parents About Transportation

Dear Mr. and Mrs. Edward Band,

We are pleased to inform you about the newly launched school transportation facility for all the students. We are glad that we have met the demand of many parents who have been asking for this since couple of months.

The school transport will provide students safe, cheap and time efficient transport. In order to ensure smooth delivery of service it has been decided to appoint a caretaker who will accompany every transport vehicle. In addition to this, all measures have been taken to provide satisfaction to the parents of the students.

We believe this transport facility will also provide relief to many parents who also fulfill the responsibility of pick and drop of their children for their studies. We are confident that it will add to your comfort if you avail our transport facility for your children.

For more information, you may contact us at our official phone number and email address.

Thank you for your time and consideration.
Best Regards,


Sample Letter to Parents for School Transportation

The Parents
Allied School Students

Dear Parents,

All parents are requested to arrange our School Transportation for pick and drop of their children which is very safe, reliable and available at cheaper rates. Child kidnapping in our city is at high rate now a days so safety of your children is highly advised. As long as children are in our school premises, they are very safe but when they are out of school premises for public transportation, their safety cannot be guaranteed. All parents are therefore advised to avail school transportation for the safety of their children.

We hope all parents will abide by the instructions contained herein.

Best Regards

Allied School

Letter to Parents for Transportation of School

The City School,

Respected Parents,

This letter is to provide you with the introduction of our school’s transportation facility. It will be started in the next month. The fees of using transportation facility will be added into the fee bill of children who are using it.


School Management,
The City School

Invitation Letter to Parents for Participation in the Ceremony

Sample of Invitation Letter to Parents for Participation in the Ceremony of Annual Results of the School. Parents Participation on Result Day event in school or Letter inviting parents into school for Annual Result announcement.

Invitation Letter To Parents For Graduation Ceremony

Dear Father and Mother,

I hope you both are in the best of health and happiness. I had to tell you that my big day has come. I should rather say your big day because you are the ones who have made a lifetime effort for it.

Father and Mother, I have finally graduated from my University with good marks. The University has arranged a graduation ceremony on 09-09-XX and both of you have to come and see me get my graduation certificate which is the most precious thing I have achieved and it all has happened because of your prayers and your goal to make me get the best of education. I hope to see both of you.


Emily Dickinson

Invitation to Parents from Principal

Dear Mr. and Mrs. Farhat Baig,

I hope both of you shall be fine. I am writing to you in the capacity of Principal Science and Technology Higher Secondary School where your two children are enrolled in grade IX and X. I am pleased to invite both of you for participation in the ceremony of annual results of our school. It will be held on January 25, 20XX.

The participation of the parents in the ceremony makes it meaningful. It is also essential for encouragement of the students who are eager to make their parents proud of them.

The school management is keen to welcome you with the bright academic results and wonderful achievements of students in their extra-curricular activities. I am quite hopeful that your both children will also make both of you very proud and happy on the day with their academic results and performance in the extracurricular activities.

I look forward to greeting you with warm welcome on the day.

Best Regards,

Letter to Parents for Invitation in the Ceremony

Respected Parents,

This letter is to invite you for the Graduation Ceremony arranged by the school for the students who have completed their high school. Your child, Rory, has completed his high school. The school administration invites you for the ceremony which is to occur in the next week.

Yours Respectfully,

Management School,
The City School

Sample Letter to Supplier for Supply

Sample letter to supplier for delivery of supply quickly due to shortage of material on site. Request letter for material delivery/supply on the construction site on urgent basis.

Letter for Supply of Stationary Items after Quotation Approval

CEO Esso Petroleum Co



This is with ref to our meeting, on,4-10-17. The management has approved your quotation for the stationary items. The detailed quantity is as under:

File covers: 30

Plastic files: 68

Employee cards, UV, 100.

Please send these items within three days, as decided.

Suhail chughtai,

Procurement manager,

Letter to Supplier for Quick Supply

Subject: Letter for Urgent Supply

Dear sir,

It is to have your kind attention to our placed order with you dated 21, September, 20XX. According to the invoices and bills it is clear that the payment has been released in the favor of your good name through online funds transfer by bank.

As you may be aware that we have put this order supply on hold due to some ongoing issues of placement of material in our store, as we have sufficient space in the store made by the utilized material we request you to continue the supply and deliver the material at your earliest. A quick action in this regard is anticipated from your side. we will be very grateful for an early delivery.

Thanking you for your cooperation.



Letter for Supply Order

M/s Sohail Enterprises,
Anarkali Lahore

Subject: Supply of Stationery Items for Office Use

Dear Sir,

We are pleased to inform you that the rates quoted by you in your quotation dated 21st September, 20XXhave been accepted.

You are therefore, hereby directed to supply the following stationery items in our office as soon as possible:

  1. Paper Ream A4 size                            10
  2. Printer Cartridge for Laser Jet 11 1
  3. Pointers                                                     30
  4. Fax Paper Rolls                                     10

An early action is again requested so that office work runs smoothly.

Yours Truly,

Naveed Younus

Sample Letter for Urgent Supply

M/s GYX Private Limited

Subject:   Supply of Office Items

Dear Rafi Sahib,

You are requested to please provide the following items for office use at your earliest.

  1. Laser Printer HP 1
  2. Fax Rolls                         10
  3. Paper Ream A4 Size 10
  4. Highlighters (Yellow) 20

Best regards

Ferhan Ahmed

Director, Tariq Corporation,

Gulberg, Lahore

Sample Letter to Supplier for Supply

Esso Petroleum Co.,
United Kingdom,

Respected Supplier,

It is to inform you that the date of your supply has passed, in fact, you are a week late. The company requires the supply as soon as possible due to increased customer demand. It will be kind of you to supply it as soon as possible.