Tag Archives: Employees

Resignation Acceptance Letter Format

Resignation Acceptance Letter Format for employees, teachers, professors, lecturers, students etc. Sample resign accepted letter to company staff/employee on urgent basis or with notice period that your resignation is accepted.

Resignation Acceptance Letter from HR

Mr. Farhan Saeed
I.T Engineer
AZ Communications, Lahore.

Subject:   Acceptance of Resignation

Dear Farhan,

We are pleased to inform you that your resignation has been accepted. 31.10.20XX will be your last working day with us so you are requested to complete all the pending assignments before leaving. Mr. Adnan will be our new I.T Engineer who is being attached with you temporarily so that you can train him for the type of assignments and all about our office decorum.

We appreciate your devoted work with us throughout your service period. We wish you success in your future goals.

Best Regards

General Manager
AZ Communications

Resign Accepted Letter to Employee

Michael Jordan,
Associate Professor,
California State University
California, United State

Subject: Acceptance of Resignation Letter

Respected Sir,

I received your resignation letter stating that you want to leave your job as Associate Professor in our university because you have applied for your MPhil in this university. You are leaving the job for an excellent cause so I am accepting your resignation and releasing you immediately. I thank you for having a great time with us and wish you the very best for your future. Your arrears will be entertained soon.


Sam Billings,
Head of Electrical Department,
California State University

Employee Resignation Accepttance Letter Template

Mr. Rauf
Officers Residence
West Lake, UK.

Subject: Resignation Acceptance Letter Format

Dear Mr. Rauf,

Hope this letter finds you in best of your spirits. Human Resource Office has received your resignation letter this Monday. Your resignation has been talked over with your concerned manager and has been accepted today after clearance in meeting with senior management. Hope you enjoyed this journey so far with us. We wish you best of luck for your future.

Best Regards,

HR Manager

Letter for Resignation Acceptance

Mr. Tariq Bilal
Accountant, GYX Limited

Subject: Acceptance of Your Resignation

Dear Tariq Bilal,

We are pleased to inform you that your resignation against the post of Accountant in our office has been accepted. You are requested to wind up all your pending assignments before leaving this office at the end of current month.

We are also thankful for your devoted work in our office and we will always miss you as a good employee and kind behavior with your colleagues.

We hope you will abide by the instructions.

Raza Ali

Managing Director
Hameed Corporation

Resignation Acceptance Letter to Employee

General Motors Co. Ltd.,

Respected Ex-Employee,

It is to inform you that your resignation letter for the job of assistant manager has been accepted. Now you are not an employee of the General Motors and there are no legal or formal relations between us.


General Motors Co., USA

Resignation Acceptance Letter

Whom it may concern.

I received your resignation letter yesterday and it has always been hard for me to accept these kinds of letters however it is what it is. It’s sad to see you go as you were an asset to his firm and I hope you excel in your future endeavors. My door is always open to you in case of any recommendations or career advisory.

Your resignation letter is hereby accepted and you are free to leave the office. Thank you for your services, and wish you the very best.

Best Regards,
XYZ Company

Expiry of Employment Contract Sample Letter

Sample letter to inform the employee about expiry of contract and termination of future services from the company, school, college or university.

Notice of Expiry of Employment Contract

Steve & Co.
Mr. Joseph Cooley
North Road California

Subject: Expiry of Employment Contract Sample Letter

Dear Mr. Cooley

It is to inform you that you have been working in our company as Assistant Executive from September 20th 20XX. Your contract for the employment was of 5 years and the duration of your contract will be ended on September 19th 20XX.

Your contract for the employment will be expired this month. We thank you very much for your precious time and effort that you gave the company during this period. We will miss you very much and all your efforts will always be regarded.


HR Manager

Notice of Expiry of Fixed Term Contract

Mr. Shahroze Qaiser,
123-A, Street 2,
Model Town,Lahore.

Subject: Employment termination letter

Dear Mr. Shahroze,

This is to notify you that your tenure as a substitute teacher at The Government University is reaching an expiry date i.e. from 31st January 20XX to 10th August, 20XX as per the employment contract. During this one semester, you have served us dedicatedly and we thank you for your quality services. However, we cannot extend your employment period as our permanent faculty is back from leave and we do not have any job vacancy. Kindly contact the finance department to ensure that all your dues are paid.

The Government University wishes you good luck for your future endeavors.


Mr. Umar Shahzad

Employment Contract Expiry Letter to Company Employees

Mr. Qaiser Tariq
Ichrra town,

Dear Qaiser,

Hope you are fine & have good health. You have been working in our organization for the last 2 years. During this time, your performance was satisfactory & you have completed the assigned work on time.

As you know, you had been hired on contract basis for 2 years. Company is not bound to terminate or extend the employment contract.  On behalf of Recruitment director, it is updated you that company is not position to further extend your employment contract, although you were good performer.

You have 2 months in order to sum up of your job activities and during this time, you may look for another job. We wish you very best of luck for your pleasant career ahead.


Azam Bukari
(Recruitment Manager)

Expiry of Employment Contract Letter

Whom it may concern.

Respected Sir/Madam,
It is stated that as you are well aware that your employment with us was based on a contract and you were hired almost three years ago. This letter is to tell you that your employment contract with our firm is coming to an end on the 15th of this month and will terminate your employment completely.

Thank you for your services to our firm. We wish you the very best in your future endeavors. Your experience certificate has been attached to this letter as well.

Best Regards,
HR Manager,
XYZ Organization.

Cancel Approved Leave Letter

Sample letter to employee to cancel the leaves as company needs employee and workforce urgently. Cancel approved leave of employee due to overload of work at office.

Cancel Approved Annual Leave

Mr. Sajid Rahim,
Project Manager,
123-A, Street 2,
York Shire

Subject: Leave Annulled

Dear Sajid,

Due to the overload of work at office, I have to annul your previously approved one month leave to only two weeks leave. You are requested to report at work from this Monday, 17th August, 20XX as the project assigned to you earlier needs expert supervision. Also, we have new clients arriving on Tuesday, 18th August, 20XX at 10:00 am. They can be a big catch for us. I want you to take over that project too and plan how effective our services can be for them. You’ll be compensated for your leave later, right now; the company needs your expertise.

Hope you have enjoyed holidays. See you on Monday.


Mr. Umar Shahzad

Application for Cancellation of Leave

The Director
GYS Corporation,

Subject: Cancellation of Approved Leave Letter

Dear Sir,

It is duly submitted that I had applied for a 15 days leave due to my wedding w.e.f 10-11-20XX to 25-10-20XX and has already been approved. It is hereby informed that my wedding has been postponed due to sudden death of my father so my leave application which has already been approved may be treated as cancelled.

I shall be grateful to you for this act of kindness. I will submit another Leave application whenever it is required.

Thanking you I remain

Yours Truly


Cancel Approved Leave Letter to Employee

General Motors Co. Ltd.,

Respected Employee,

This letter is to inform you that your approved leave for a week has been cancelled due to an emergency meeting at the Company. The manager wants you to be there the next working day to arrange the particulars of the meeting.

Yours Respectfully,

Assistant Manager,
GM Motors Co.

Cancel Approved Leave Letter

(Enter Employees name here),

Dear Employee,
You are hereby advised that your approved leave for ten days starting from 27/27/XX to 28/28/20XX has been cancelled because of the direct orders from the CEO. In fact everyone on any kind of leave was called back to the office as pending projects are still lined up and need to be addressed immediately.
You are therefore directed to be in the office on Monday.

Thank you,
HR Manager