Tag Archives: Complaint Letters

Complaint Letter to Supplier for Damaged Goods

Sample letter to supplier for Supply of damaged goods and poor quality items on site. Complaint letter to supplier for delivery of expired goods or damaged goods on site.

Letter to Supplier for Change of Damaged Goods

Mr. Eric John, Good wood suppliers, LA.

Respected sir,

With all respect I would like to bring it to your knowledge that  I had order 5 wooden cabinets from your company last week. I have got my order but I would like to bring it to your knowledge that  3 of them were damaged, the locked were broken and are not fixed properly. I was expecting a perfect delivery but somehow it was not what I expected. I would like you to change them on urgent basis as I have to fix them in the house. Looking for your response. Thanks.


Ana Merchant,

Letter to Supplier for Damaged Goods

Dear Smith and Bro,

It is intimated that your firm made a supply of the stores against the contract agreement vide our supply order no 3052.asmt.23.supp dated 15 Jan 20XX. The items have been inspected at our warehouse by our quality team in respect of the quality standards which were found satisfactory but some of items out of those have been found broken due to improper packing.

The damaged items have been segregated at our end and kept separate. You are hereby instructed to visit our warehouse and collect these and replace them with intact quality of stores. If you fail to replace these broken items in the next week the accepted quantity of the items will be taken on charge and payment will be made only for accepted quantity. It is expected that you will not waste any time to make the delivery good.

Yours sincerely,


Complaint Letter to Supplier for Poor Quality of Service

1A/1 Ghalib Market,

Dear Albert,

I have a complaint for you, which might make you improve your services in the future. The problem is that the crockery supply order I placed in your firm has perfectly reached on time but the problem is that most of the goods are damaged or cracked giving me a loss of $1000 which is a huge amount of money for me.

Your drivers and other staff has been so careless that despite the fact that the boxes mentioned the ‘fragile material’ signs. I truly respect you and had it been someone else, he would have been facing a law suit. I would like you to improve and train your staff when dealing with such material; otherwise I will have to take an action against you and your staff.

Atticus Finch,
Gulberg 3, Lahore

Complaint Letter Format for Damaged Goods

Mr. S.W. Lincoln
Executive Manager,
Bacon Suppliers & Co.
Hill Station Newland

Subject: Complaint Letter to Supplier for Damaged Goods

Dear Mr. Lincoln,

I have ordered a pair of soccer cleats item number 34K2 to your company via internet and my order number was 56B000. I have received the package last night. I have checked the package and found that the soccer cleats that your company has sent to me are used and one of them is damaged also from the toe.

I had paid the cash via debit card but know I think I have not been served good. I am sending the package back to you with this letter. Please refund my money and there is also no need to send another pair of soccer cleats as I have bought a pair from local sports shop.

Thank you for the time you given to consider this letter. Please feel free to contact me on my number 123456789 or you can email me on john@outlok.com.


John L. Thomas

Sample Complaint Letter to Store Manager

Sample complain letter to store manager for return of purchased items found defective or lower quality. Letter to return of products with over expiry date and bad taste after using the products/items.

Complaint Letter to Store Manager

The Managing Director,
Global Store,
Gulberg III,

Subject: Products Found Defective

Dear Sir,
This is to bring to your notice that I had bought 6 big black colored mugs from your store a week ago i.e. on 1st August, 20XX. My receipt number is 1234567. All the mugs have lost their shine and the print over it is ripping off. Each mug was worth Rupees 550/- which is not a small amount. 4 out of 6 mugs have lost their handles only by holding them.

Also, the mugs are unsustainable to hot water whereas the features mentioned on the box of the product say it is microwave proof. I hereby report to you about your defective product and demand for a refund or exchange for such low quality product sold at such high price. Big stores like yours must provide their valued customers with the best products and services to ensure retention of their clients.

I’ve provided my number in this letter and hope that you’ll consider my request. Kindly let me know what you are going to do about this defective product and how you can facilitate me for my loss.


Umar Shahzad

Complain Letter from Client or Customer

The Store Manager
Rainbow grocery store,

Dear Sir,

It is to inform you that I, Sajid have been a loyal customer of your store for the last 6 years. I always buy my grocery and fast moving consuming goods from here. The reason is the good quality, easy to select & fair prices. This is indeed a feel of honor for you.

Through this letter, I want to put your attention towards a very unpleasant incident I have faced. Last week, I visited the store as per my routine. I purchased 10 tin packs of mango juices. When I served this to my guests at home, the juices were found expired, color was dim & taste was too bad. It was really a feel of shame for me in front of my guests.

I request you to please take a strict action against the supplier, because it is affecting your business & customer satisfaction.


Sajid Shah

Complaint Letter to Store Manager

The Store Manager,

I am writing this letter with no personal conflicts and just business issues only. It is stated that I have been purchasing computer processors from your store since a past few years now. At first I found the material to be top notch and up to the mark respective to the high prices, but since a past couple of months, I have been having a few issues with your store that I would like to address.

First and foremost my lot deliveries have been very late since the past months now, aiding my argument is the fact that my deliveries of the past two months are still pending and I haven’t been delivered even after advance payments. Secondly, out of 10 almost 3 of the processors are usually burnt out or repaired. I have told your retailer a few times now that I do not want repaired processors as I pay for the new ones.

My customers have been returning me the processors after using a week complaining that the performance is either very poor or it burns out even on the weakest of motherboards. Kindly resolve the aforementioned issues as soon as you can and provide me with my deliveries on time.

Thanking you,

Complaint Letter to Parents About Misbehave with Teacher

Letter to parents to inform them about misbehave of their child with his teacher in the class. Letter to parents from teacher about misconduct of their child with the teacher in class or school, college etc.

Complaint Letter to Parents from Principal

District Public School
Los Angeles
Mr. Peter
West Street Los Angeles

Subject: Complaint Letter to Parents about Misbehave with Teacher

Dear Mr. Peter

I am feeling sad to inform you that your Son Roger is not doing well in school. He is not following the rules regarding maintenance of discipline in school. He is accused of misbehaving most of his teachers. His Mathematics teacher Miss Rose has alleged Roger that he was found shouting at her. He refused to done his homework and also used inappropriate language with the teacher. His tune was also harsh.

It is my duty to inform you that this kind of behavior cannot be tolerated in the school. This time he has been left with a simple warning but if he would continue doing so and not change his behavior he would not be allowed to sit in exams and his name would be stroked off from the school.

Hope that you will play your part as a good parent to teach him how to behave with the teachers in school. Please feel free to contact me on my number 89797896 in case of any quires.


Anna Isabella

Warning Letter for Misconduct

We are sorry to inform you that your child had been involved in some unethical activities. Teachers had complained about the misconduct of your child in the classroom. So in order to achieve a good atmosphere in our school we ask to ensure your child’s manners and ethics.

Letter to Parents for Misbehavior of Student with Teacher

Mr. & Mrs. William Robert,

I am writing to you in the capacity of Principal Girls Higher Secondary School, Oxford street branch. It is surely unpleasant for me to tell any bad news or complaint of students to their parents. The letter is intended to inform you about misbehave of your daughter, Jacqueline Fernandez, with her Arts teacher in yesterday’s class.

I must tell you that it is not the first time your daughter has misbehaved with her teacher in the class. In fact, it is the third time that she had done so, irrespective of my two consecutive warnings to her in the past about her inappropriate conduct in the class. It is highly regretted that she is not mending her conduct as required. Now, i think, it is time of your intervention in this matter.

As I had already told you at the time of admission here that good academic performance and conduct in the class both will be necessary for her to retain her enrollment or continue her studies here. Otherwise, her enrollment may be terminated on the ground of consistent poor academic performance or inappropriate conduct in the class.

Hence, it is in her best interest to shun her misbehavior with her teachers in the class. It is also adversely affecting her studies. However, i am quite hopeful that you can play vital role in persuading her to correct her conduct such as advised to all students by their respectable teachers.

I am looking forward to hearing no complaints about her misconduct in the class.


Ms. W. Lagerend,
Principal Girls Higher Secondary School,
Oxford street branch

Complaint Letter Against Misbehavior with Teacher

Garden Town,
Lahore, Pakistan

Respected Parents,

It is to inform you that your child, Rory Grade 2, has been guilty of misbehavior with the class teacher. The student had been throwing paper balls at the teacher while the class was going on and has also used inappropriate speech with the teacher when she tried to stop him. It is to specify that Rory is a bad influence for the other children, as others will also learn that from him. We do not want such an effect on other children.

Rory has been suspended for one week due to his misconduct. We hope you try to manage the situation intelligently and improve Rory’s behavior further.


School Management,
Beaconhouse School System

Complaint to Parents About Misbehave of Their Son/Dauther from Principal

Dear Mr. Kabir,

It is stated that me, M.Yasir has been running my own school for the last 10 years. During this time, the school has achieved many milestones of success. The school has maintained top positions in Board for the last 3 years. Your son Waleed is the student of class 6 in this school.

I am writing this letter to you to put your attention towards a serious matter. Class teacher of Waleed, Mr. Ahmed Hussain has complained the behavioral problem of Waleed many times. Upon this, Waleed has been punished, imposed fine & suspended from school once. In-spite of these punishments, there is no significant changed is observed in his behavior.

Yesterday, Mr. Ahmed was teaching his class. While that, Waleed was talking and not paying attention. When the teacher stopped him doing so, Waleed did misbehave with teacher and left the class without permission.

I request you to please take a serious note of this shameful incident, being the parents of Waleed. I hope to have a positive response from your side.


M.Yasir, (Principal).