Tag Archives: Client

Letter to Clear Previous Payments from the Client

Sample letter to client for clearance of previous payments for further progress of the work. Application letter to request the clearance of payments before any further work on the project.

Request Letter for Previous Payments

Dear respected sir,

This is to have your kind attention towards the pending payments left with your company. It may be in your kind notice that you hired our company for piping works on your construction site in October, 20XX. Since from the construction schedule it is inevitable that the work is going to be held for more than a year minimum. As we have been working from three months and our progress and our quality of work is up to the desired level.

It has been three months since no payment is made to our company for our services at the site. We are running a small company and each payment matters to us so it is our primary focus that we continue the work in order to have our payments on time or without any delay so that we can pay the salaries of our workers in time.

It is requested to pay our pending payments by your company at the earliest so that we can resolve the financial matters without being affecting our work at the site. A quick action in this regard will be highly appreciated and obliged.

Looking forward to a quick action in this regard and a timely payment from your side.

Thanking you and assuring you our best professional services at times.

With best regards,


Payment Recovery Letter to Client for Previous Payments

Mr. Shahab ud Din
Satellite Town,

Dear Valued customer,

Hope you are fine and enjoying good health. The letter is about your previous unpaid payments. The company has made a contract with you on the time of getting new phone connection. It is good that you have been paying the installments for six months without any reminder.

Unfortunately, you are not fulfilling you obligation to pay the phone bill for the last 3 months, which is very unpleasant. For this, your phone line has been temporarily blocked till the clearance of previous payments.

We look forward to have a pleasant and long term business relation.


Sheraz Khan
(Manager Collection department)
Voice line Pvt. Ltd

Letter to Clear Previous Payments

The Client,
XYZ Firm.

Respected Client,
This is the third time I am writing this letter to you asking you for the same thing again and again. It’s been six months now that your past payments haven’t been paid and your account is not cleared. The firm’s authority would like you to know that this kind of unprofessionalism is totally unacceptable as you haven’t replied to any of our letters too.

The firm’s authority has advised me to tell you that we are giving you two weeks’ time to clear all of your past payments and pay the fines as well otherwise the firm can and will sue you using our contract and our legal rights.

Thank you,

Warning Letter to the Client for Non Payment

Sample Warning Letter to the Client for Payment of Invoices Submitted and contract will be cancelled in-case of non payment or overcharges will be imposed in case of late payment. Format of letter to clear previous payments.

Warning Letter for Non Payment of Dues/Loan

United American Bank
Washington D.C.
Mr. George Belly
West District

Dear Mr. George.

It is stated that the finance department has audited your account Number 98888833637262 and found that you have not cleared your debentures since the last six months. You have been sent notices 3 times to clear your debentures but you did not put an ear to these notices.

This is the final letter to you from the bank to make it clear that if you do not clear your account with in 15 days of receiving this letter, your account and all the contracts related to your account shall be terminated and further legal proceedings will also be start against you. Make sure that you clear all the loans within 15 days after receiving this letter.

No further notice will be sent to you in this regard.

Thank you for your concern. Please feel free to contact our bank from Monday to Friday on this number 98098776878.


Relationship Manager

Sample Warning Letter to the Client for Non Payment

Mr. Charles Smith, North east company, LA

Respected sir,

We would like to inform you that your company had ordered 25 chairs from our company, maintaining our commitment we have delivered your order a week ago but I would like to tell you that you have not given us the check on the committed date, sir these kinds of things are very unprofessional.

I believe that you are running a successful business and in order to maintain our dealership you will be careful next time in the matter of money. Expecting our check to be delivered within a week as we have to manage the business as well, looking forward for a quick response.


Nexus supply chains,

Letter to Client for Clearing Overdue Payments

Dear respected Sir,

With reference to our meeting in your good office on 21st September, 20XX this is to remind you about the currently pending bill invoices that has been submitted to your good office a month ago. Since no action has been taken in this regard from your side.

It is kindly requested that our company has been going through very hard time regarding the finance so we are in a need of every payment that is pending with your good company. Since we have not been able to pay the salaries of our staff from three months so they are quite fed up from this delay.

It is requested that a quick action may be taken in this regard so we can run our company with a good environment by paying out the salaries of our staff and the other stake holders as soon as possibly we can. So we leave the matter up to you from now on. It is anticipated that no further hard action would be required and you will pay the bills before any further notice and action from our side.

In case your company will not be able to pay our bills in time it is stated regretfully that we will be terminating the contract between two companies and further legal activities can be pulled on against your company. So it is best for us that we resolve this matter without any legal operations from both sides.

Looking forward to a quick action in this regard from your side and it will be highly appreciated.

Thanking you and assuring you our best professional services at times.

With best regards,

Project Manager,
Oil Industries Development Co.
Manchester, United Kingdom

Warning Letter to Bank Client for Non Payment of Loan

Mr. Maqbool Hussain,
Satayana Road,

Respected Client,

We hope that you are enjoying good health and best of your time. This letter is with reference to your personal loan account. You have taken the loan of $3000/- in March from our bank. The monthly installment of $100 was decided to pay as per the contract.

Unfortunately, we have not received the installments from the last 3 months even after several reminders through phone calls, SMS, e-mail and letters through courier.

This letter is being sent you as a Final Warning towards your installment payment. If you still unable to pay the debt, a legal action will be taken against you.

We hope to receive a positive response from your side & looking forward for a pleasant and long term relationships in future as well.


Muhammad Riaz
Manager Collection department

Warning Letter for Payment Due

4-Davis Road,

Dear Customer,

It is to inform you that it has been a couple of weeks since you showed up after buying my product Panther Tires on whole sale rate for selling them in to the market. You had promised to send me the payment as soon as the first batch of tires was sold, but now I see that you are not replying to any of my calls and messages which have made me write to you a letter of warning giving you the last chance to pay all the money within 15 days. If you are still unable to do so then I will have no objection filing a case against you. I expect to receive it within 15 days I have given you.

Yours Supplier,

Browne Wilkinson
Mall Road.

Letter to Client for Disposing Off the Excavated Material

Sample letter to supplier for disposing off the extra material at construction site because it is causing problem for ongoing work. Letter for cleaning of garbage/material from site after completion of project.

Letter for Cleaning Construction Site

Dear Sir,

With reference to the meeting held at your good office on 21, September, 20XX, this is to remind you that no action has been taken in this regard from your side. the excavated material is still lying at the site and causing huge problem to the pace of ongoing works.

The observations made by our representative at site are as follows:

  1. The Contractor you employed for the transportation and disposal of excavated material at site has not been delivering the expected outcome. He has not been able to achieve the progress desired by us.
  2. The employed Contractor is not working with sufficient resources including both man power and machinery for the disposal of excavated material from site. with the pace he is working its going to take months to clear off the site from the excavated material.
  3. The lying excavated material is covering the passages for transportation an causing serious problems to the other contractors working at site regarding the access of the site.
  4. It is advised that more Contractors to be employed and more machinery is required for the quick disposal of this excavated material from site so that the other contractors can have complete access of the site and can work with fast pace without any problems.

Therefore an early action in this regard may be taken from your side. If the further action not been taken in this regard and the excavated material stayed at site, the other contractor may ask for time extension for other works.

Project Manager,


Cleaning Request Letter Sample for Contractor

Letter to Client for Disposing Off the Excavated Material at Construction Site

M/s Amjad Builders,
Johar Town, Lahore

Subject: Disposing off The Excavated Material at Constructed Site

Dear Amjad Sahib,

It is regretted to inform you that the Excavated Material has yet not been removed from the site which is ready since last week. Please direct your labor to dispose the excavated material from the site as it is giving very bad impression to our customers who are willing to purchase or rent shops in our new commercial building.

An urgent action in this regard is requested please.


San-fast  Group of Companies

Letter for Disposing Off the Excavated Material

The Respective Client,

Respected Client,
I am writing this letter on behalf of the construction company asking you to kindly dispose of all the excavated material from the construction site as soon as possible. Excavated material might be reused and made usable again but for now, you are requested to remove it in order to make room for the fresh material lot coming in this week.

Thanking you,