Letter to Supplier for Price Negotiation

Sample letter to supplier for rates and price negotiation as a final settlement. Sample Letter for Price Negotiation with traders or supplier for long term contract.

Letter for Price Negotiation with Supplier

Zenith Properties
David Store
New York

Dear Mr. David

We have received your consignment sent on august 29, 20XX. The packages have been in good condition and the supply has been although a bit late but is in chained serial. It is to inform you that the price that you are charging for per consignment is not according to the market rate of the concerned packages. We have some other suppliers too who are willing to provide us the same article on $4 for each. As we are purchasing the articles on $6 for each by you so we are continuously in a loss of $2.

So it is requested that please have a short meeting with us so that we can discuss the terms and conditions regarding price control and the current price must be negotiated.

Thank you for your concern. Please write us back for the meeting timetable as soon as possible before the further delivery of goods.


HR Department

Letter to Supplier for Price Reduction

Mr. Sean Bob, LA,

Respected sir,

I am writing this letter to you to discuss about the price list you have sent me last week. Sir I really like your material and for sure the quality you are providing is up to the mark, but the rate you have mentioned are much more as compared to the market, I have known your company from last 10 years and I would like to deal with you if you bring your prices low.

It’s my humble request to you to consider my offer as I have started a new business and I am not in earning period, I cannot afford these rates. It would be appreciated that if you give me some discount, looking for a positive reply. Thanks.


Mike Carol,

Sample Letter to Supplier for Price Negotiation

Dear Tahir Brothers

Thanks for quoting your rates against out floated quotations published last Sunday in newspaper. Dear I’m very glad to learn that and find that you are the only supplier in the market who has the capacity to supply all the stores/products our firm require for its smooth functioning. But one thing that is worth mentioning here are rates which you have quoted.

These rates seem to be on much higher side keeping in view the prevailing rates of the international market. Now as you are the only supplier we want to consider for purchasing the products but at the same time we want to negotiate on your quoted rates. We want you to decrease your rates minimum 20 percent so that your bid can be accepted and finalized.

Please reconsider the rates and reply us but not later than 5 working days. I hope that you will respond positively.

Yours sincerely,


Sample Business Letter for Price Reduction

1A/1 Ghalib Market,

Dear David,

The reason for my writing to you is that I have liked your supplying of goods contract terms and conditions as they are very flexible and to the point. But the problem is that I am unable to afford your fees as my earning does not allow me to afford it.

So, I would expect you to reduce it for me and provide me with a little bit discounts in the price so that I am able to afford it. I shall be very thankful to you if you are able to do so.


Albert Einstein

Request Letter to Decrease Price

Darcy Supplier Co. Ltd.,
United Kingdom,

Respected Supplier,

With respect, I want to say that I cannot afford the rates of supply you are offering and they are unreasonably high as well. I want you to reduce the charges so that I can afford them.

Your Customer,


3 thoughts on “Letter to Supplier for Price Negotiation”

  1. I’m a supplier, so I have a great problem of qouted Lower than the manufacturer they are high price than the price I qouted to the procurement highly happy if comments be assisted.

  2. Dear Sir,

    I studied your above subjected letter but i am not getting the solution regarding to the negotiation with vendor for direct materials i.e. regular materials which we consumed in automotive factory.
    hence you are requested to please advice me how to write effective email/letter/communication to vendors about to get price reduction in direct materials

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