Tag Archives: School

Leave Application Proforma

Sample leave application proforma for school available to download. This leave application proforma can be used for earned leave application, casual leave application proforma.

Format of Outing Leave Proforma

The Manager

Human Resource

Baykee Solar Pvt. Ltd.


Respected Sir,

Most respectfully, I beg to say that I Peter, Employee ID:  XCSVC needs a leave for outing planned with the family for a week. Kindly allow me to leave for the office for the next week. I request you to kindly approve the request and oblige.

Thank You.


Design Engineer

Sample Invitation for School Event

Wording for Sample letter of invitation for school event to invite the companies, ngos, schools, students, parents etc in your school to attend the event, event participation or social event attendees. free invitation templates for school event.

Invitation Letter for Sports Event

District Public School


Mr. Jonson

Chief Sports Officer

District of Colombia

Subject: Sample Invitation for School Event

Dear Mr. Jonson

It is a pleasure to inform you that our school has got the honor to host the 7th District Sports Competition. The event is going to start on September 19th. There would be a lot of games conducted to increase the importance of sports among the students. The prize distribution ceremony will be held on September 22, 2016 at 4:00 pm. Refreshment will also be provided during the ceremony from the school.

You are requested to attend the ceremony on September 22nd 2016. Your arrival will constitute as a great honor for us. Please confirm us about your arrival before September 17th 2016 so that further procedure must be continued.

Thank you for your time. Please feel free to contact us on this number 433662277 for any quires.


Mrs. Jacob


Sample Invitation Letter for School Event


The head person, care foundation, Lahore,

Respected sir,

It is stated with all respect that you are doing a good job for our society by providing education to special children. We admire your effort and to honor them the students of our school has arranged a funfair for the special children. Sir we invite you and your staff along with the children of your school on 6th June 2016 to appreciate the effort of our students. It will be a great get together. looking forward for your arrival. Thanks.


Rehman public High School,


Invitation Letter for Event Participation

Internship Fair 2016

Dear Sir / Madam,

We would like to invite you to the Internship Fair at Beacon School System, Liberty Campus on the 19th of April, 2016 FROM 9:00am TO 11:00am . It would be an opportunity for our students to become familiar with your NGO and its mission. We at Beacon School System lay great stress upon the involvement of our students in internship during summer break in the areas where they realize their social responsibility.
We would really appreciate if your presence at the Fair.

Looking forward

Invitation Letter for Email with Attached Invitation

Furthering our conversation, Beacon School System – A Level Johar Town Campus would like to invite you to attend the Internship Fair – 16.
the invitation and kindly confirm your presence. The event will be followed by Networking Tea

Kind Regards,


Invitation Letter for School Event

A-Level Johar Town Campus
The Access Center
Dear Sir/Madam,
Greetings from Beacon School System, A-Level Johar Town Campus Lahore!
We at Beacon School System believe in the importance of the responsibility towards the
society and giving back to the people of our country in particular and the world as a whole.
To bring awareness about the different social, environmental and community issues to our students
Beaconhouse School System like every year has launched the Social Awareness Internship Program
Beacon School System, A-Level Johar Town Campus has arranged an internship fair for this
cause and we invite you to join us to communicate the details of your internship program to our
The details of the event are as follows:
Date: 6th April 2016
Timings: 11:00 am – 01:00 pm
Venue: BeaconSchool System A-Level Johar Town Campus, Lahore.
This will be a great opportunity to interact with students of different campuses at the same place.
The event will be followed by a networking tea, which will also be a good opportunity to interact
with other organizations working in similar capacity.
The contact persons for this fair are:
Name Designation Contact Number Email Address
Amna Career Advisor 0335-1234567 info@letterapplications.com

We look forward to have you over at our campus and hope that the event will prove to be fruitful to
your cause.

Letter of Invitation for School Event

The City School, Kasur Campus

Dear Students,

It is to inform you that we have a Fun Fair on the coming weekend 02-09-16 to 04-09-16 which will start at 3pm in the afternoon and will end in the evening at 6pm. All the children are supposed to bring their parents and siblings along and the gates will be closed at 3pm for the security concern and no one will be allowed to enter unless having this invitation letter. Fun Fair will include different food and toys stalls for you, arranged by your seniors and their parents. You can also arrange your own stall along with your classmates and parents. For arranging a stall, contact the school administration.



Letter to Parents for School Transportation

Letter to parents to inform them about newly launched school transportation facility for students. Sample letter to parents for use of school transportation for pick and drop of their child.

Letter to Parents About Transportation

Dear Mr. and Mrs. Edward Band,

We are pleased to inform you about the newly launched school transportation facility for all the students. We are glad that we have met the demand of many parents who have been asking for this since couple of months.

The school transport will provide students safe, cheap and time efficient transport. In order to ensure smooth delivery of service it has been decided to appoint a caretaker who will accompany every transport vehicle. In addition to this, all measures have been taken to provide satisfaction to the parents of the students.

We believe this transport facility will also provide relief to many parents who also fulfill the responsibility of pick and drop of their children for their studies. We are confident that it will add to your comfort if you avail our transport facility for your children.

For more information, you may contact us at our official phone number and email address.

Thank you for your time and consideration.

Best Regards,


Sample Letter to Parents for School Transportation


The Parents

Allied School Students


Subject: School Transportation

Dear Parents,

All parents are requested to arrange our School Transportation for pick and drop of their children which is very safe, reliable and available at cheaper rates. Child kidnapping in our city is at high rate now a days so safety of your children is highly advised. As long as children are in our school premises, they are very safe but when they are out of school premises for public transportation, their safety cannot be guaranteed. All parents are therefore advised to avail school transportation for the safety of their children.

We hope all parents will abide by the instructions contained herein.

Best Regards


Allied School

Letter to Parents for Transportation of School

The City School,

Respected Parents,

This letter is to provide you with the introduction of our school’s transportation facility. It will be started in the next month. The fees of using transportation facility will be added into the fee bill of children who are using it.


School Management,

The City School

Letter to Parents about Field Trip

Sample letter to parents to inform them about the field trip for students. Sample letter to parents for requesting to send their child with field trip of students as party of their study.

Letter to Parents about Field Trip

I am writing you to let you know about the annual field trip. As every year, the institute arranges a field trip for the students to get extra information of historical places and also enjoy outing with friends and fellows, to let them free from the daily tight schedule. This year, the field trip will be going to Ruhtas Fort, on October 20, 2016. The dues for the field trip will be Rs. 1000/- per student. Kindly make sure your child will be in proper uniform and having lunch box with him/her. The field trip will be scheduled as follows:

Departure Time: 07:00 AM

Arrival Time: 08:00 PM

Also make sure you will be there at school sharp at 08:00 PM to pick your child after the trip.

Thanks and regards,


Letter to Informing Parents About Field Trip

Dear Mr. and Mrs. Alexander Dowel,

As part of our academic schedule, students of grade X are taken for the field trip once to a nearby industrial area at the end of August every year. The writing is intended to inform you about this field trip which has been carefully arranged for the students. All measures have been taken to ensure safety and peaceful trip.

It is necessary to briefly tell you about the purpose of arranging such field trips for students. It gives them an opportunity to see various components of an industry and observe working of the industrial machinery. Such an activity helps them to understand more concisely about various concepts related to industry, it’s functioning and working. It also motivates them to take keen interest in the topics of study relevant to an industry and its role in the development of the country such as processing and production of various end products from the raw material and their exports. It also teaches them about regulatory standards for an industry including code of conduct for employees which develops a sense of discipline among students. In addition, such field trips provide students with many opportunities of learning.

We look forward to receiving very positive feedback from visiting students and their parents.

Thank you for your time.

Best Regards,

Letter to Parents About Summer Reading

Letter to parents asking them for summer reading of their children. Letter to parents for summer camp and presentation/participation of their child in the summer camp is compulsory.

Sample Letter to Parents About Summer Reading

Dear Mr. Phillip,

I am pleased to inform you that our school is going to organize a range of productive activities for students in the coming summer. After consultation of all teachers and feedback from the students at the end of previous summer session, the coming summer will have certain new and innovative activities for development of curricular and extra-curricular skills in the students. The due care has been taken in revising the syllabus and lab activities for students. The students will have the opportunity to gain insight of the basic concepts of their subjects through their hand-on experience and visual sessions. Moreover, they shall be able to groom their skills and extend their capacities in all extra-curricular activities. Hence, it is suggested to the parents that they must avail this opportunity and enroll your children in the coming summer session which will be very productive and interesting for all the students.

Further detail of the summer session is enclosed. We advise you to fill the registration forms for enrollment of your children as soon as possible. Please feel free to contact us in case you need more information in this regard.

Thank you for your time.

Best Regards,

Letter to Parents about Summer Reading


United Kingdom,

Respected Parents,

This letter is written to inform you about the summer reading of your child, Anna Hathaway Grade 3. All the readings have been marked down in the books of children. Please make them read during the summer so that their reading habits are more developed throughout the summer and also they will be able to progress more after the summer vacations.


School Administration,

Beaconhouse School System

Letter to Parents about Summer Reading


The Parents

Allied School Students

Al-Saba Campus


Subject: Summer Reading

Dear Parents,

All parents are requested to emphasize their children for a careful reading of all their subjects during the upcoming summer vacation so that their summer vacation is utilized for a better purpose and they can get the maximum from their classes after summer vacation. This would also prepare them for their second term examination which is going to start right after summer vacation.

We hope all parents will abide by the instructions contained herein.

Best Regards


Allied School, Al-Saba Campus

Warning Letter to Student by the Principal

Sample warning letter to student from principal, teacher or coordinator due to poor performance, misconduct, misbehavior, absenteeism, cheating etc.

Warning Letter to Student for Poor Performance

Dear Mr. Jimmy Ashton,

I can remember your history of academic results since your enrollment in the school. It was more than satisfactory. However, your recent academic reports are marred by poor grades in all subjects except English literature. Such an academic performance is neither satisfactory nor acceptable here. Your persistent lack of interest in your studies is not only harming your career but also wasting precious money of your parents along with ridiculing their hopes for your future.

I am warning you that you must not continue with such poor academic performance and lack of diligence in you studies. In other case, I am afraid you shall not be able to continue your further studies here. As you know that there is no compromise on the standards and quality of education in my school. Same applies on the performance of students.

I am looking forward to hearing good news regarding your academic reports.

Yours sincerely,

Warning Letter to Student for Poor Performance

The City School,

Sri Lanka,


Dear Student,

It is to inform you that you have failed all your Monthly Tests for the third month consecutively because of which this warning letter has been sent to you. It is the first and the last warning letter being sent to you, if you fail the next time, then your admission will be cancelled and you will have to apply for a readmission as per school policy.

We hope that you take this letter seriously and work hard in the future in order to improve your grades.


School Administration

Warning to Student from School

Abdullah Mudassar,

Residential Area,

DHA, Lahore

Subject: Warning Letter

Dear Abdullah,

This is to send you a formal warning letter after your despicable behavior at school with the teachers and the custodian staff. You have caused damage to the school property and have shown extremely disappointing attitude towards your juniors. Such reckless behaviors are strictly prohibited within school premises and the school reserves all rights to cancel your admission at any time without any prior notice. You are therefore, forewarn for any such future mischievousness. One more complaint against you and you’ll be dropped out of school. Kindly take this seriously and mend your ways before it’s too late.


Asadullah Khan

Warning Letter to Student by the Principal

Dear Student,

This letter is written to you as a warning letter and this is the extreme action to be taken by me as a Principal of the school. The issue is known to you, that is, your misbehavior  towards the teachers and especially your last misbehavior with Miss Molly. If you are seen doing that again your admission will be cancelled immediately and you will never be allowed for re-admission in our school.


Lon Fuller


Warning Letter to Students for Absenteeism

It is to inform you that your attendance in the whole semester till now is fewer than 50%. You have to get yourself an attendance of 95% in the rest of your curriculum. Otherwise according to the university rules and regulations you would not be allowed to sit and attend examinations.

Letter to Parents for Shifting Campus

Sample letter to parents by the principal to inform them about shifting of school, college, academy or campus to another location in the city.

Letter to Parents for Shifting School Campus


The Parents

Allied School Students

Al-Saba Campus


Subject: Shifting of School Campus

Dear Parents,

All parents are hereby informed that our (school name) Campus is being shifted from Samanabad to Shadman from the start of next month because building of this campus has become shorter after admissions in the current session. All parents are advised to instruct the drivers of their transportation for diversion of their routes to come to our new campus from the start of next month accordingly.

We hope all parents will abide by the instructions contained herein.

Best Regards


Letter to Parents for School Shifting

Dear Mr. and Mrs. Mont Shelley,

I wish both of you good health and happiness in life. I am writing to you in the capacity of the principal of ‘Beacon School of Social Sciences’. The letter is intended to inform you that classes from the beginning of next month onwards will be held at a new location. As you have seen that current school building is too small that it does not have spatial capacity to house a vast sports complex and a modern library for students. Moreover, it has insufficient space for parking of transport for the students.

The complete address of new location for our school is Grand building near national park, askary road, London. For guidance, the vivid map of our new location is enclosed with this letter. We hope the new location will prove to be more convenient for the parents and guardians of students.

If you need any information regarding this, please feel free to contact us any time at our official phone number and email id.

Best Regards,

Kanza Faisal

Letter to Inform Parents About Change of Campus Location

Mr. Sajid Bukari,


Dear Mr. Sajid,

Hope you are enjoying good health and best of your time. It is update you that your children Waqar & Khalil have been the students in our school in class 4 & class 6 respectively.

We have been facing some property issues from local development authorities. The school has done couple of sittings to settle the matter but the authority still insists to shift the campus from here.

Therefore, we have arranged a campus on rent basis which is 5 km far away from this campus. We apologize for the inconvenience but it is matter of children education & we don’t want negative affect on their education.

You are requested to send your children to the new campus after this winter holidays.


Akhter Saleem


Application to Principal for Exemption of Fine

Sample application letter to school principal for exemption of fine imposed by the school, teacher or principal etc.

Application to Headmaster for Exemption of Fine in School

The Headmistress,

English Grammar School, Lahore,

Respected sir,

With due respect it is stated that I belong to a poor family, my father earn a limited amount and we are living from hand to mouth, I was not well last week and was on leave without informing you and because of that I am fined with 300 rs. Sir I am not able to pay my fine and I request you to exempt it. I shall be really thankful for this act of kindness.

Yours obediently,

Taha Khan,

Class 7th k

Application to Teacher for Exemption of Fine

The Principal,

The Convent of Jesus and Mary,

4 Davis Road, Lahore

Respected Father,

Most Respectfully, I beg to say that I have a fine due, due to late submission of the first term fee for the months of May to August 2016, due to the financial crises my family is facing these days due to my father’s retirement from his job. My father is still not able to submit the extra fine dues as he is only able to pay my regular fees. I have been a bright student throughout the secondary level, scoring more than 80% marks in every subject respectively, and have been a high achiever in sports as well, as my school record suggests. I thereby, request you with utmost respect, to relinquish the fine imposed on my late fee submission. I shall be extremely thankful to you.

Yours Obediently,

Rose Dawson

Request Letter for Fine Exemption to Principal

Dear Respected Sir,

Mr. Phillip Bertrand is a student of grade IX at your school. The writer is his father. On return from his school yesterday, he showed me a letter from your office for him to pay fine 500 pounds for being absent in one of his class paper without prior leave application.

With due respect, I want to inform you that he could not write prior leave application to you because of his grandfather’s sudden heart stroke on the day of his class paper. Due to my unavailability at home, he was the only one at the time to take him to nearby hospital. By the grace of Almighty, he has recovered his health now. I request you to exempt him from this fine on the basis of circumstances mentioned above. It was quite unintentional on his part. I am optimistic that he will not be absent from any of his papers in the future.

I shall be obliged to you for exempting him from fine on my request.

Thank you for your time and kind consideration.

Yours respectfully,


Application to Headmaster for Exemption of School Fine

The Principal,

St, Jones high School,

23 Down Street,

California, USA


Madam Rose,

Respectfully it is stated that I am a student of 9th standard, section J3 under roll number 65-09. I had gone to Florida last week to attend the funeral ceremony of my late uncle Peter Burgers. I had stayed there for three days and 2 more days were wasted in my way to Florida and returning back. This is the reason I could not attend the school for the last week and was unable to submit my assignment on reality show given to the class by Miss Matelda.

Now I have been fined $15 for not submitting the assignment. I request you kindly grant me exemption of paying fine as I was unable to submit my assignment. I promise I would attend extra classes this week and submit my assignment as soon as possible.

I shall be obliged.


Robert Burgers

J3, 9th standard

Letter to Principal for Exemption of School Fees

Sample letter to school principal for exemption of fees due to loss in father’s business, agri-land, raining, flood, natural disasters etc.

Request for Exemption of Fees in School

The Principal,

Alisha Public School


Dear Sir,

It is stated that me Ali Shah has been a student of class 7 in your school. I have been studying here for the last 5 years. During this tenure, I have been getting 1st position in all classes. My teachers appreciate me for my intelligence and positive attitude towards the studies.

My father was working in a private company and due to bad health, he left working 2 months ago. Due to this matter, I paid my fee for the month of October very late. So the accounts office has imposed the fine of Rs. 2000 due to late fee submission.

It is to request you to exempt my fine, as I belong from poor family and unable to pay this fine. I love of my studies and want to continue it without any barrier.

Looking forward for your positive response in this matter.

Yours truly,

Ali Shah

Class 7-B

Letter to Principal for Fee Exemption

Dear Respected Sir,

I am a student of X grade. I belong to a poor family in the nearby rural area. My father is a farmer by profession. Except him, there is no one in the family to earn bread and butter for a family of eight members. As you know, the flood has brought havoc for entire south region of the country during this monsoon season. Unfortunately, our small area of land, which has been our only source of income by harvesting crops on it, has been completely drowned due to flood. My family is living hand to mouth by means of government assistance and monetary help by an NGO of flood victims. I shall be very thankful to you for exemption of my fee for remaining period of my education at your prestigious school so that I may continue my studies here.

I am really grateful for your valuable time and kind consideration.

Yours Faithfully,


Letter to Principal by Parents for Exemption of Fee for Their Son

Dear Respected Sir,

Mr. Andrew Robert is a student of Grade IX at your prestigious institute. I am his mother, Mrs. Robert Gibbs. I want to let you know that Andrew’s father has met an accident in the previous week while going to his office. He has suffered many physical injuries in addition to severe head stroke. He is still unconscious due to coma in the hospital. The doctors are not sure when he will come out of coma and completely recover. I am afraid that he will not be able to continue his job and our family has to live merely on his pension as I am just a housewife. Moreover, I shall not be able to get a job due to taking care of his health. Our previous savings are being spent on his costly medical treatment. On account of such circumstances, we shall not be able to pay our son’s tuition fee at your institute. I request you to exempt his fee so that he could continue his quality education at your finest institution.

We shall be very thankful for your such kindness. Also, thank you for your time and consideration.

Best Regards,


Letter for Exemption of School Fees

The Principal,

Saint Danny’s Convent,

Respected Sir,

Most respectfully, I want to explain my situation that my father has lost his job due to his disability after an accident. My mother has been a house wife now searching for a job and she also has to pay my father’s medical bills. My family is on a very critical stage in which they are unable to pay my school fees, yet my parents want me to provide me with the quality education. Sir, I request you with utmost respect to exempt my school fees. I shall be extremely thankful to you for securing my future and giving me the most precious gift in the form of education. I will try my best to show you the best result.

Yours Obediently,

De Burca,

Grade 5

Letter to School for Admission

Sample application letter for admission in school, college in any class and subjects. Request letter to principal for admission in school of your child because one of your child already studying or it is nearest school to your home.

Application Letter to School for Admission Sample


The headmaster, D P S, Lahore,

Respected sir,

With due respect I would like to say that my family has just shifted from Dubai to Pakistan and I got to know that your admissions are closed, I respect your policy but as I have just shifted here and I am so concerned about my studies, I want you to take me in your school, I am ready for the entrance exam as well. Sir I don’t want to waste my whole year. I hope you understand my problem and considering my love for education will give me a chance to attempt the entrance exam.

Sir I am eagerly looking for a positive response from your end. I shall be really thankful to you.

Yours sincerely,

Amna Ali,


Letter to School Principal for Admission


The Principal,

Silver Oaks School

Dear Respected Sir,

This is to have your kind attention towards my admission application in class 9th in your good school. I have been studying in other school and being good at academics I scored a good score in final exams of class 3. So as per my father’s recommendation I would like to apply in your school for further studies. I have been outstanding student since I started school. Kindly have a look at my result card which is enclosed with this letter. You will find my credentials highly inspired and you would allow me an admission in your school. Kindly accept my application so that I can have an opportunity to be educated by experienced and dedicated teachers you have in your school. Looking forward to an approval from your kind end.

Thanking you in advance.

Yours truly,

John Steve

Letter for Admission in School

The Admission Department,

Convent of Jesus and Mary,

4- Davis Road, Lahore


Respected Sir/Madam,

Most respectfully, I beg to say that I want to apply for my admission in the respective school. I have completed my primary school from the Lahore Grammar school Gulberg Branch, but I want to continue my higher secondary at the Convent of Jesus and Mary as my parents and I believe that you offer quality education and also provide students with better co-curricular activities including sports and arts. In the previous school, my performance had been of a bright student as my primary result suggests and it had remained good throughout including in the co-curricular activities. Kindly, grant me admission in your school. I shall work as hard as possible and you will find me as a good student. I shall be very thankful to you.

Yours Respectfully,

Patricia Grace,